Position Overview

Key Responsibilities

Financial Record Keeping and Maintenance:

• Accurately maintain financial records using QuickBooks and Dext (Receipt Bank) for data entry and organization.
  

• Manage and process accounts payable and receivable, ensuring timely and accurate transactions.
  

• Maintain organized filing systems for accounts payable and receivable (both physical and digital).
  

• Update and track transaction records to ensure up-to-date financial information.
  

Budget and Grant Management:

• Assist in developing and tracking budget-to-actual reports for grants to ensure proper spending and compliance.
  

• Monitor grant receipts and calculate any deferred revenue as necessary.
  

• Provide insight and advice on financial risks associated with grant-funded projects, including potential under/overspending.
  

Financial Reporting:

• Prepare financial reports including trial balances, balance sheets, and income statements.
  

• Generate and analyze account data to provide regular financial summaries and reports.
  

• Assist in preparing claim statements for grant reporting, ensuring accuracy and compliance with grant requirements.
  

Account Reconciliation and Transaction Management:

• Post journal entries and reconcile accounts to ensure accuracy in financial records.
  

• Reconcile cash, credit card transactions, and Stripe transactions regularly.
  

• Review and ensure correct payment processing for expenses and payroll.
  

Payment and Payroll Processing:

• Prepare and issue cheques for payroll and other organizational expenses.
  

• Issue tax receipts for donations and maintain donor records.
  

• Process bi-weekly payroll, ensuring accurate calculation of salaries and deductions.
  

• Oversee benefit deductions, such as health insurance premiums and retirement contributions, ensuring timely payments to vendors.
  

Tax and Legal Compliance:

• Complete and submit tax remittance forms, workers’ compensation forms, and other required government documents.
  

• Prepare and submit quarterly GST and HST tax returns.
  

• Stay current with federal, provincial, and local tax laws, ensuring compliance across financial practices.
  

Grant Accounting:

• Support the management and allocation of grant funding, verifying and posting grant-related transactions.
  

• Reconcile grant accounts and transfer relevant summaries to the general ledger.
  

• Assist with preparation of financial reports specific to grant-funded projects.
  

Policy and Process Support:

• Contribute to the development and improvement of financial policies and procedures to enhance efficiency and maintain compliance.
  

Administrative Support:

• Provide administrative support as needed to the Executive Team, assisting with day-to-day financial tasks and operations.
  

Team Collaboration:

• Collaborate with team members across departments to support the organization's financial goals and ensure smooth operations.
  

Requirements

Qualifications and Skills

• Diploma or degree in accounting, finance, or a related field.
  

• 2-3 years of experience in bookkeeping, ideally within a nonprofit or grant-funded organization, with experience managing budgets of $2M+.
  

• Strong proficiency with QuickBooks, Dext (Receipt Bank), Stripe, and Microsoft Excel (advanced Excel skills are preferred).
  

• High attention to detail and accuracy in financial record-keeping.
  

• Exceptional organizational skills and ability to manage multiple priorities effectively.
  

• Knowledge of Canadian accounting standards and regulations.
  

• Excellent communication and interpersonal skills, with the ability to work independently and as part of a team.
  

• Commitment to the mission and values of the organization.
  

Benefits

• Flexible schedule
  
• Opportunity for Growth​
  
• Working with a dynamic team